We met on October 8 to determine who will be volunteering and to delegate responsibilities. Here are the notes:
Registration
- Celia will verify names print name tags
- Mike and Linda will man the registration table
Greeters
- Jesse will serve as chief greeter
- “staff” name tags should be worn
Furniture
- Set-up & take-down: Jesse and Dave
- Six tables in carport w/ 8 chairs each (Saturday)
Food
- Lauren is in charge of catering
- Crumb-top muffins will be avoided
- Everything else served on plate
- Thrivent Action Teams to defray cost
Audio/ Visual
- _____: at the audio booth
- 2 mics (red = lapel, blue = handheld)
- David Ruhland will do video ($500)
Books
- Library will have 5 tables for free books
- Set-up on October 29 after church
- TBS and RHB tables might be elsewhere (not free)
- Green sticker = free, Red = discounted price
- Dale and Mary S. will man the Pastor’s table
Children
- Activity area will be in the kitchen room
- Nehemiah, Anastasia, Emma, Savannah to occupy children
- They will bring activities, toys, etc.
Outdoors
- Campfire: Mike
- ‘smores and hot cider: Kelly
Custodial
- Cleaning crew: housekeeping committee
- Garbages out after breaks: Dave and Linda
- Cleanup on Saturday afternoon: Linda and Jesse
Logistics
- Nehemiah will be bellman (5 minute warning)
- Jim K. can shuttle to the airport, if needed
- Note: Ben K. is in Madison almost daily, if needed
- Fred will tune piano prior to event